Top 10 Best Property Management Software 2023: Free & Paid

Property management software or PMS software provide electronic solutions for landlords and property managers to perform routine and specialized real estate management tasks quickly and effectively. They provide features such as tenant & lease tracking, maintenance management, accounting, online rent payments and more.

These are the top 10 best property management software in 2023 based on user reviews, the list is arranged in no particular order.

  • Buildium
  • Appfolio Property Manager
  • SiteLink Property Management
  • Maintenance Connection
  • Rentec Direct
  • storEDGE
  • Propertyware
  • Total Management
  • SimplifyEm

1. Buildium

Buildium is a complete property management package which assists property managers with day to day tasks such as maintenance, rent payments and room vacancy. Buildium is used by over 13,000 clients managing over 1 million property units.

Buildium is web based and provides features such as:

  • Automated rent collection
  • General ledger accounting
  • Late fee reminders
  • Online Payments
  • Rent cycle management
  • Tenant and lease tracking

Buildium offers tiered pricing and registration is free.

2. AppFolio Property Manager

Appfolio is a property management software which helps property managers market and control their properties. It is a cloud based software and has the following features:

  • Automatic bill posting
  • Background Checks
  • Customized Lease Agreements
  • Database-wide searching
  • Digital Signature Collection
  • iPhone support
  • Online Applications
  • Online Payments
  • Paperless work order generation
  • Professional websites
  • Property Accounting
  • Property Leasing
  • Property Marketing
  • Rent comparison tool
  • Report customization
  • Tenant liability insurance
  • Vacancy and rent tracking

Appfolio makes it very easy for users to market their properties for rent and lease by enabling access to share content from the Appfolio app to other websites.

3. SiteLink

SiteLink Software is a property management solution with customers all over the world in different types of real estate holdings.

SiteLink is deployed via web and on-premise and supports Mac OS, iPad and Windows OS. SiteLink’s features include:

  • Budgeting
  • Building maintenance management
  • e-Commerce
  • Enterprise management
  • Forecasting
  • Interactive property maps
  • Lease tracking
  • Marketing analysis
  • Property accounting
  • Property Accounting
  • Teletracking
  • Tenant notifications
  • Tenant tracking
  • Web payment support

Sitelink was founded in the US in 1996 and provides property management for buildings of all sizes with top security features.

4. Maintenance Connection

Maintenance Connection is an online based PMS software which caters to the property management needs of small, medium and large businesses.

Maintenance Connection offers the following features:

  • Asset Lifecycle Management
  • Computer aided facility management (CAFM) software integration
  • Customization of Employee Homepages
  • Enterprise resource planning (ERP) software integration
  • Maintenance Management
  • Work Order Management

5. Rentec Direct

Rentec Direct is a web based full feature property management service which helps landlords and property managers of small, medium and large buildings with the day to day running of their properties.

Rentec Direct takes client data security seriously and protects it with top of the line security solutions such as two-factor authentication and real time secure data backup.

Rentec PMS software is compatible with Windows, Mac and mobile phones and offers the following features:

  • Automated payment processing
  • Custom website and web hosting
  • Electronic 1099 filing
  • Electronic signature support using DocuSign
  • Financial reporting
  • General ledger accounting
  • Online applications
  • Online portals for tenants and owners
  • Optional Quickbooks synchronization
  • Tenant background checks
  • Utility billing integration
  • Vacancy listing syndication
  • Work order tracking

6. storEDGE

storEDGE lets users manage multiple facilities with one system, it also helps facility managers manage their employees with ease.

StorEDGE allows integration with other software such as gate software, insurance software and accounting software, it also provides a solution for tracking tenants owing rent and other fees.

StorEDGE provides a wonder search feature to allow users find any information very easily.

7. Rent Manager

Rent Manager property management software is very useful for small residential apartment buildings as well as large commercial real estate enterprise managers, it is available as a cloud based software and as a downloadable standalone software.

Rent Manager PMS provides general accounting features such as accounts receivable and payable, financial reporting and more, the software was first produced in 1982 and has had several versions with improvements.

8. Propertyware

Propertyware provides an online based facility management PMS solution to help facility managers and staff manage properties under their care effectively.

Propertyware also helps users market their properties for rent and lease, the software has the following features:

  • Accounting system
  • Automated vendor dispatch for emergencies
  • Custom reports
  • Customization
  • Integrated tenant screening
  • Lead-to-lease functionality
  • Leasing and maintenance contact center
  • Mobile-responsive websites
  • Online payments
  • Property vacancy posting and marketing
  • Tenant and owner portals

9. Total Management

Total Management Property management software provides cloud based property tracking and accounting for REITs, residential and commercial buildings. The software caters mainly to the facility management needs of medium and large scale enterprises.

Total Management provides a we based solution similar to Quickbooks’ web software which allows users multitask easily by opening multiple screens within a browser without opening separate browser tabs.

Total Management’s features include:

  • Duplicate invoice catcher
  • Employee work order manangement
  • General Accounting Features
  • Live chat support system
  • Moving in and out management
  • Online bill payment
  • Tax reconciliation system

10. SimplifyEm

SimpifyEm is a web based app which provides property management solutions for small and medium sized buildings up to 500 units, its features include:

  • Bank reconciliation
  • Group Messaging
  • Insurance management
  • Lease tracking
  • Maintenance management
  • Online payments
  • Property accounting
  • Tenant management
  • Vendor management

Find below some of the best free and open source property management software:

Cozy: This app has over 60,000 users in the US. It’s features include comprehensive online property listing creation and placement on Cozy partner sites, free background checking, online rent collection, offline payment recording, document signing & storage, basic accounting and more.

Rentec Direct: The basic version of this software is available for free with a maximum of 10 property units. Features include online filing and document storage, recurring transaction management, finance tracking, tenant screening, management reports and more.

TenantCloud Property Management: This free software has features such as online payments, lease creation, key management, maintenance management, automatic reminders, accounting, insurance tracking, customizable dashboard and more. This tool is free for landlords with a maximum of 10 apartment units, its features include tenant tracking, accounting, online payment history, document management, task management and more.

Pendo: This app is free for just one property with features such as digital tenant applications, lead management, lease sharing and signing online, tenant screening and property website creation.

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