Top 10 Best Virtual Data Room Software 2019: Free & Paid

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Virtual Data Rooms also called VDR are online information repositories used to store and share confidential information. They are used to make due diligence processes easy during Mergers & Acquisitions, Private Equity deals, Venture Capital transactions and more.

Virtual Data Room Software have replaced the older Physical Data Rooms because they have better efficiency, security and lower cost. VDR’s give bidders access to secure confidential documents through dedicated websites and applications.

Virtual Data Rooms allow private viewing of confidential files by authorized users and limits their access such that they cannot copy, forward, print or modify the documents.

These are the top 10 best virtual data room software in 2019 based on aggregated user reviews; they are arranged in no particular order.

  • iDeals
  • SecureDocs
  • ShareVault
  • Clinked
  • Dotloop
  • Digify
  • CapLinked
  • EthosData
  • Safelink Data Rooms
  • DataCore Virtual Data Room Software

1. iDeals

This VDR software is owned by iDeals Solution group and is one of the most trusted virtual data room providers.

It is used by investment bankers, lawyers and executives of top companies worldwide and has proved itself to be a reliable virtual data room service. iDeals VDR features include:

  • Access Security
  • Comprehensive Reports
  • Compliant Systems
  • Customization options
  • Document Management
  • Document Security
  • iOS and Android apps
  • Multilingual Access
  • Two Factor Authentication
  • User Management

2. SecureDocs

SecureDocs is also a highly rated virtual data room software and is used by thousands of businesses for storing and distributing confidential documents internally within companies or externally.

SecureDocs is used for fundraising, Mergers & Acquisitions, auditing, valuations and many other private business activities. It can also be used for storing critical company documents when no special event requiring its use is taking place.

SecureDocs offers flat fee pricing, in-built signature and an intuitive user interface.

3. ShareVault

ShareVault’s VDR is easy to use and helps companies share confidential information securely. Sharevault boasts to have handled billions of dollars in deals for M&A, fundraisers, Sales of Assets and more.

Sharevault has thousands of clients across small, medium and large enterprises with a user base consisting of lawyers, investment bankers, top managers and company executives.

Sharevault offers free trial and can be deployed on Cloud, SaaS and Web platforms. It also offers Mac OS, Windows, Android and iOS support. Sharevault was founded in 2003 and offers the following features:

  • Anonymity Management
  • Auditing
  • Collaboration
  • Data Protection
  • Data Storage Management
  • Document Tagging
  • Due Diligence Management
  • Procurement Management
  • Role-Based Permissions
  • Secure Preview

4. Clinked

Clinked VDR software provides customized VDR solutions for enterprises. It allows users share files securely, allows task tracking and communication with clients.

Clinked has clients ranging from startup companies to small and medium enterprises in several countries worldwide across several industries.

Clinked also offers customizable secure cloud workspaces and promises improved efficiency, it can be deployed as Cloud, SaaS, Web, Android and iOS apps. Clinked offers a free 10 day trial and pricing starts at $99 monthly. Some of Clinked’s key features are:

  • Anonymity Management
  • Auditing
  • Branded mobile app
  • Collaboration
  • Data Protection
  • Discussions forums
  • Document Tagging
  • Due Diligence Management
  • File sharing
  • Integrated group chat
  • Project Management
  • Secure Preview
  • Task management
  • Team calendars

5. Digify

Digify is a cloud based secure confidential information storage and sharing service which allows users retain control of confidential documents even after sharing with others. It offers in-built encryption, virtual data room and file tracking services.

Digify has won several awards and has been featured in some top news publications.

6. Dotloop

Dotloop is a mainly a real estate online transaction and productivity software, it also offers virtual data room services and is trusted by millions of real estate agents, clients and brokers.

Dotloop replaces e-sign and transaction management with an end to end solution with real time visibility and workflow automation.

Dootloop has a free version and pricing for its premium version starts at $29 per month. It can be deployed as Cloud, SaaS, Web, Android and iOS apps.

Dotloop was founded in 2009 and offers the following virtual data room features.

  • Auditing
  • Collaboration
  • Data Storage Management
  • Document Tagging
  • Role-Based Permissions

7. CapLinked

CapLinked is a top Virtual Data Room software which provides companies with the ability to integrate secure file distribution into existing apps.

Caplinked is used mainly for due diligence in Mergers and Acquisitions, Venture Capital, Asset Sales and Licensing agreements.

Caplinked’s VDR solution boasts of fast setup and upload speeds and top of the line security. Caplinked offers free trial and is deployed as Cloud, SaaS and Web apps.

Caplinked was established in 2010 in the US and offers the following features:

  • Anonymity Management
  • Auditing
  • Collaboration
  • Data Protection
  • Data Storage Management
  • Document Tagging
  • Due Diligence Management
  • Procurement Management
  • Project Management
  • Role-Based Permissions
  • Secure Preview

8. EthosData

EthosData offers secure, easy to use and competitively priced virtual data room services for large, medium and small corporations. EthosData’s clients include investment banks, law firms, startups and more.

Asides VDR’s, Ethos also provides Virtual Board Rooms, Fund Management and other services to top enterprises across the world.

EthosData was founded in 2007 in the UK and offers free trial and can be deployed as Cloud, SaaS and Web apps. Ethos Virtual Data Room features include:

  • Anonymity Management
  • Auditing
  • Data Protection
  • Data Storage Management
  • Due Diligence Management
  • Procurement Management
  • Project Management
  • Role-Based Permissions
  • Secure Preview

9. Safelink Data Rooms

Safelink Data Rooms provide users with full feature secure virtual data rooms for encrypted data storage and distribution. It is trusted by M&A, Real Estate, Law and Accounting specialists for secure information sharing with third parties.

Safelink Data Rooms pricing starts at $299 per month and offers a free trial to new users. The software can be deployed on Cloud, SaaS and Web platforms. Safelink Data Rooms features include:

  • Anonymity Management
  • Auditing
  • Collaboration
  • Data Protection
  • Document Tagging
  • Due Diligence Management
  • Full content search
  • Granular permissions
  • Page-level document tracking
  • Procurement Management
  • Project Management
  • Role-Based Permissions
  • Secure messaging
  • Secure Preview

10. DataCore

DataCore Software is one of the top providers of software-defined storage software, the company was founded in 1998 in the US and offers virtual data room services along with multiple other services.

DataCore has a free version and offers a free trial for its premium products, it is deployed as a Windows app and its virtual data room features are limited to Data Protection and Data Storage Management.

Some of the best free and open source Virtual data room software include:

Google Drive: This is one of the best free cloud office suite with excellent collaboration features. It has a word processor, spreadsheet and presentation apps. It offers 15GB free storage and sharing ability. Its features include live chat, support for multiple file formats and real-time collaboration.

Clinked: This app is free for up to 3 users, It’s features include API access, collaboration tools, projections, file sharing, task management and more.

Dotloop: Free for one user and up to 10 transactions, its features include customizable branding, document storage, reporting & statistics, task management, online negotiation, e-signatures and more.

Ftopia: Free for up to 10 users and three rooms, it has API access, activity tracking, projections, auditing, categorization, file transfer, traceability and more.

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